Corporate Boardrooms are no longer just an image building tool for large multi-national organizations. In the last 10 years boardrooms have become a hub for most strategic, operational and tactical decision making within organizations with the latest tools for presentations and smooth sharing of content.

For sharper, improved clarity of images, the modern boardroom and conference room features high-resolution displays of up to 4K for improved image clarity resulting in clearer and more engaging presentations. Using these modern designs in a conference room and boardroom makes communicating finer details like intricate graphs, detailed spreadsheets and high-definition photographs etc., simpler than before. Touch sensitive displays can also be used to allow annotation of information in order to convey ideas more precisely.

Presenters can walk in with their own devices like a smart phone or a tablet and make a presentation seamlessly and wirelessly by using wireless presentation technology that enables BYOD. A single button enables the presenter to adjust room lighting, and getting the projector ready with highly intuitive control systems.

Boardrooms & Conference Rooms are designed to bring a more improved environment for meetings, it improves the interactions between clients and reduces expenses of travel for the organization. If a participant is not able to be physically present, the audio-visual facility of boardrooms and conference rooms provides the flexibility to participate remotely.

Conference Room

A company can always be judged by the type of conference room and its audio-visual setup. The company’s approach to innovation is visible in the kind of equipment available in its conference room. A standard television strapped to a cart, shows that the company is not innovative and progressive, where as a high definition 4K tv mounted on a wall with the modern-day conference facility proves that the company knows what they are doing.

To create the right impression here are five conference room AV products you need to buy:

Displays

The first thing people notice when walking into a conference room is the display. This is the “visual” part of conference room audio visual, and it is one of your main collaboration tools. The display enables you to see colleagues in other locations, view presentations, and screen share from laptops, tablets and smartphones.

Companies like Samsung, Sharp, and NEC all have a hand in the game, developing state-of-the-art displays to fit a variety of needs. 4K UHD is now the standard in display technology, but a display alone doesn’t necessarily mean a 4K UHD image. The bandwidth and content can all impact image quality.

Single displays are a go-to choose for many small conference rooms. Dual displays are a popular option, especially for companies that are heavy video-call users. These dual, or even tri, displays allow screen sharing and video conferencing to share the spotlight.

When on a video call with a single display you’ll likely have picture in picture view capability. This means you get to choose between seeing the content that’s being shared or the other people on the video call (also called the far side) in the large view. Content is often chosen for the large-screen since it typically drives the meeting’s conversation.  Whichever isn’t in the large view is shown in a small square at the bottom of the screen. Since content is usually in the large view, people on the call are shown in a small frame. In a conference room, this can reduce one of the main benefits of video conferencing- seeing people!

Dual displays offer a solution to the picture in picture view. Meeting attendees see both the content being presented and the other video participants, each on their own full-screen.  Instead of choosing between content and people, you can see both clearly. We’ve found this helps collaboration by enabling the team to see nuances like facial expressions during the presentation.

Telephone

For years now experts have suggested that the telephone is no longer a necessity when there is video conferencing, but the telephone is here to stay. Sending large amounts of data through 4G network may not be a good idea, so every conference room needs a telephone. A telephone with clear audio, that can connect multiple lines at once, with speakerphone and microphone is more specifically required.

Projector

For meetings with a bigger number of participants, a 4K tv is not adequate. You will require a projector and use an entire wall as the screen for projecting presentations and spreadsheets. The present conference room projectors not only offer a bigger image, they provide better brightness which makes it easy to operate in both lit and dark rooms and are also small enough to be carried around. High-end 4K projectors can be expensive, be sure to seriously weigh the pros and cons before buying.

Microphones & Speakers

Installing a 4K TV or projector in your boardroom or conference room can be productive only if the sound system matches the quality of the other products. If the sound coming out of the mouths of participants in a meeting is not clear and you cannot hear what is being said, then the stunning 4K resolution will be a lot less impressive.

Microphones and speakers are incredibly important for meeting rooms. The crispness and clarity of your audio can make or break the experience of your presentation.

Therefore, you must need the right set up which is:

• Echo free
• Noise-free

You can attain this by using the right audio equipment. At AV Media Systems we can help identify the right microphone and speakers for you.

It’s also important to make sure that the people you are video conferencing with are able to hear you, to make this possible in addition to speakers, a few microphones installed at strategic points on the conference table will do the job.

Microphones and speakers are an important addition to conference room audio visual. These can be either in-ceiling, on-table, or a sound bar mounted below the display (sound bars can be an appropriate solution for smaller spaces).

Based on how you intend to use the room and the features of the space, your audio visual integration partner can select the right mix of microphones and speakers.

The choice of microphones and speakers will have a significant impact on the overall conferencing experience. The right set-up can reduce echo, feedback and other noises heard by conference participants.

Wireless Presentation Solution

Conference rooms rely on devices being connected through cables and wires. This is not feasible if every laptop, phone or tablet that comes into the room needs to be connected to the TV or projector. In order to accommodate every laptop that enters the room, you would need to have an expensive and elaborate collection of cables and converters with various outputs on standby (HDMI, VGA, HDMI to VGA, Thunderbolt, Lightning, etc).

The best solution to this concern would be to go wireless. The conference can have a wireless set up that connects all devices through routers and keep the room free of cables and convectors.

Audio-visual solutions in Pune are available through many companies that specialize in this equipment. As a trusted provider of Audio-visual Integration solutions, they offer the most advanced technologies for numerous audio video applications, right from interactive board rooms, auditoriums, home theaters, training rooms along with other area wide implementation. Their solutions comprise of designs that surpass user necessities. They aim at integrating technology that works seamlessly to meet both, communication and collaboration needs of the client efficiently.